HR System Coordinator

Our Support Office in Basingstoke, part of Grandir UK, is currently looking for a HR System Coordinator to join our team. The HR System Coordinator role purpose is to provide detailed functional support, including maintaining the current HR system (People HR) & implementing process improvements, ensuring data quality & analysing & reporting on the data within the HRIS.

Our mission is to inspire children to grow happy, smart, and healthy and thrive as individuals. Excellent quality childcare and education is evident when the children and family are truly placed at the centre of all we do and as a well-known and sought-after employer within the childcare sector, we recognise it is our people that provide exceptional education and care with every child and family at the centre of all they do.

Role

• Maintaining system data, system structures, code tables, etc. while maintaining data integrity and confidentiality of applicants, employees, and company information
• Ensure accurate and confidential input of data on to the HR Information System (HRIS – People HR) • Maintain and comply with monthly/annual reporting calendar and HR related business metrics • Assist in developing a variety of user procedures, guides, manuals, and instructional tools • Translate business objectives and user needs into clearly written technical requirements and implement these requirements into existing systems. These improvements will usually be process related or policy changes that will help make the system more efficient and optimise the user experience • Evaluate the HRIS to identify points of improvement
• Provide production support, including researching and resolving system problems, unexpected results, or process flaws; performing scheduled activities; recommending solutions or alternate methods to meet requirements • Manage projects and process improvement, including facilitating movement to new levels of quality
• Take action that is consistent with available facts, constraints, and probable consequences
• Use this data to build project plans and ensure adherence to schedule and other specifications • Partner with internal stakeholders to develop technology solutions that help to streamline and automate new and existing HR processes
• Recommend process improvements, innovative solutions, policy changes and/or major variations from established policy, which must be approved by appropriate leadership prior to implementation.
• Manage the system administration of the HRIS
• Ensure security, end-user access, and data integrity across all HR platforms
• Work with HR, finance, and IT to maintain and improve the HRIS, including configuration, end-user access, security, and system efficiency
• Support critical system maintenance and operational tasks within the HRIS
• Perform system maintenance, including assisting in the review, testing and implementation of system upgrades. Collaborate with functional and technical staff to coordinate application and create and maintain all process documents and results
• Generate reports/queries, including writing, maintaining, and supporting a variety of reports or queries. Develop standard reports for ongoing business needs. Maintain data integrity in the HRIS by running queries and analysing data
• Conduct training, including developing user procedures, guidelines, and documentation. Train employees on new processes/functionality. Train new system users
• Maintain awareness of current product and service development. Delivery and support.

Specification:

• It is essential to demonstrate working knowledge of Microsoft word, Outlook, PowerPoint & Excel, including the use of Power Queries
• Excellent communication, prioritisation & project management skills
• Ability to multitask
• Must deal easily with pressure whilst maintaining high levels of confidentiality
• Basic understanding of how a Human Resources department operates and supports the wider organisation